Time Saving Tip: Wedding Seating Chart

Time saving wedding planning tips from Jamie Chang, Destination Wedding Planner of Mango Muse Events and creator of Passport to Joy the online step by step wedding planning course for couples

One of the most painstaking parts of planning your wedding is undoubtedly the seating chart.

Because it’s all about figuring out where to seat people so that everyone’s happy.

Your divorced parents can’t be too close to each other, but still both need to be in a place of honor…

The friend who used to date your other friend, but broke up, can’t be on the same table…

Your Aunt Kate has to be with your grandma…

And where to put that one friend who knows absolutely no one?

It’s like a puzzle or a game of Tetris.

Your tables can only hold so many people. And you have to get all the pieces to fit together so that your guests have a good time.

Sometimes it’s pretty easy. But, it can also be a bit of a nightmare.

And at the very least, it’s a project you’ll have to spend some time on.

But because your seating chart comes after your RSVPs, you’re always working on it right at the end.

And if you didn’t know, the last month before your wedding is when things really dial up.

Herein lies today’s time saving wedding tip: Get your seating chart done early

Custom owl designed escort cards on a hanging display at the wedding in Hawaii from Mango Muse Events creator of Passport to Joy online wedding planning program
(Photo credit: Marina Miller)

Because when you’re dealing with questions from your family and wedding party…

When people are flying in and want to see you…

And when you have to get all your stuff together… You do not want to also be trying to finish up your seating chart.

Trying to get it finalized and then printed during that last week, is super stressful.

Because you have so many other things you’ll be doing.

So, instead work on it early! Finalize it early. Get it off to the printer early.

And if you get some people who drop out last minute and have to rearrange a little bit, that’s ok!

It seems like a pain in the butt and you want your chart to be perfect when you print. But, I promise you, it’s much easier to just work on some adjustments than to have to get everything printed when you’re already crunched for time.

Seating chart at a wine country wedding by destination wedding planner, Mango Muse Events creator of Passport to Joy the online wedding planning course for couples
(Photo credit: Andria Lo Weddings)

But, it isn’t just about working on your seating chart and getting it done quickly. This is about making it easier to get it done quickly.

And you can do this in two ways:

  1. Give yourself more time by making your RSVP date earlier. So instead of a month before your wedding, make it two. Then you have time to make the calls you need to make and and get your seating chart done before the month out.
  2. Start working on your seating chart as you get your RSVPs. You can start grouping guests into tables as soon as you get about 50% of your RSVPs back. This makes it easier and faster so that once you have everyone, you aren’t starting from scratch.

Seating charts take time. They just do.

So, make it easier on yourself! Get your seating chart done early and you’ll save yourself time and stress.

It will make a big difference in how that last month goes for you.

Use this time saving wedding planning tip and you’ll be so happy you did.

Are you planning your wedding and feeling overwhelmed?

You’re not quite sure what you should be doing or if what you’re doing is right? Does this sound familiar?  

We understand and we want to help make wedding planning easier and happier!

And here’s how you can get started:

Become a Passport to Joy member! We’ll walk you through every part of planning your wedding from seating charts to vendors to schedules. So you can save time and money.

Come and learn from a professional wedding planner with over a decade of experience. Click here to join.

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